Todoist Alternatives
Eight Todoist alternatives, one honest test, five criteria each.
Todoist earns its reputation as the cleanest personal task manager on the market, scoring a solid 4.5 on ease of use in our test. The problem is the ceiling. It stays a to-do app at heart: no spreadsheet-style views, no relational databases, weak project management depth, and a free tier that caps projects quickly. If you need more structure, more collaboration or more power, here are the eight alternatives we rate highest, scored hands-on so you can pick the right one fast.
Some links are affiliate links, and it never affects our scores.
Why teams leave Todoist
Let us be honest: Todoist is a genuinely excellent task manager. It is fast, reliable, cross-platform and its natural language input is the best in the category. People do not leave because it is bad. They leave because it is a task manager first and a work platform never, and a handful of specific frictions push growing teams to look elsewhere.
No database or structured views
The free tier caps projects quickly
Collaboration is shallow compared with full project tools
No built-in docs or wiki layer
Support is limited at lower tiers
AI features are thin
8 Todoist alternatives compared
Here are the eight alternatives at a glance. Scores come from our hands-on reviews, and pricing was checked in 2026. The edge column is the single biggest reason to consider each one over Todoist. Tap any tool to jump straight to its full breakdown.
| Best for | Edge over Todoist | Free plan | Team size | Visit | ||||
|---|---|---|---|---|---|---|---|---|
| 1 | Airtable | Best for structured data | Database views and relational records | 4.2/5 | Free plan | ✓ | Teams managing projects with data | Visit → |
| 4 | Baserow | Best open-source value | Open-source database with great value | 4.2/5 | Free plan | ✓ | Budget-conscious teams needing databases | Visit → |
| 2 | ClickUp | Best all-in-one | Tasks, docs and dashboards in one tool | 4.1/5 | Free plan | ✓ | Growing teams wanting everything | Visit → |
| 3 | Notion | Best for docs and tasks | Wiki, database and tasks in one workspace | 4.0/5 | Free plan | ✓ | Knowledge-heavy teams | Visit → |
| 5 | SmartSuite | Best for work management | Structured workflows with strong support | 3.9/5 | From $10/member/mo | — | Operations and process teams | Visit → |
| 6 | Monday | Best visual boards | Visual workflow management | 3.8/5 | Free plan | ✓ | Visual teams and marketers | Visit → |
| 7 | Hive | Best for team collaboration | Built-in messaging and proofing | 3.7/5 | Free plan | ✓ | Creative and marketing teams | Visit → |
| 8 | Wrike | Best for enterprise projects | Enterprise-grade features and compliance | 3.4/5 | Free plan | ✓ | Enterprise and large teams | Visit → |
Scores from our hands-on reviews. Pricing checked 2026.
Which alternative is right for you?
Relational tables, gallery, Kanban and form views all in one platform with a real free tier.
You want everything in one toolClickUpTasks, docs, dashboards, goals and time tracking in a single platform with a generous free plan.
You need docs alongside your tasksNotionA combined wiki, database and task system where writing and planning live together.
You want open-source or best valueBaserowAn open-source database platform with a 4.7 value score, self-hostable for total data control.
You need structured process managementSmartSuitePre-built workflow templates, strong support and structured work management for ops teams.
You want visual workflows for a teamMondayPolished visual boards with good automation and a recognizable, fast-to-learn interface.
You run a creative teamHiveNative chat, proofing and review workflows designed for creative and marketing collaboration.
You need enterprise compliance and scaleWrikeAdvanced permissions, audit logs, time tracking and enterprise security features.
Airtable
Airtable is the alternative for Todoist users who have hit the ceiling of what a task list can do. Where Todoist gives you a list or a board, Airtable gives you a relational database you can view as a grid, a gallery, a Kanban board, a calendar or a form, all from the same underlying records. It scores 4.5 on features and 4.5 on integrations in our test, both well ahead of Todoist's 4.2 and 4.0, and its automation layer is genuinely powerful without needing code. The trade-off is the learning curve: Todoist's 4.5 ease beats Airtable's 4.0, and for someone who only needs a personal task list it is clearly over-engineered. Airtable is the better pick when your work lives at the intersection of tasks and data, and the worse pick if you want a minimal, frictionless daily to-do list. See the full Todoist vs Airtable comparison for more detail.
- Relational database with 20+ field types
- Multiple views: grid, Kanban, calendar, gallery, timeline
- Native automations and scripting without code
- 1,000+ integrations via Zapier, Make and native connectors
- ✓Far more powerful structure than Todoist for projects with data
- ✓Real free plan with unlimited bases (limited rows)
- ✓Exceptional integration depth (4.5 vs Todoist's 4.0)
- ✓Scales from personal use to enterprise
- ✗Steeper learning curve than Todoist (4.0 vs 4.5 ease)
- ✗Paid plans are pricier than Todoist at scale
- ✗Can feel over-engineered for pure personal task management
| Criterion | Airtable | Todoist |
|---|---|---|
| Database views | Yes (grid, gallery) | No |
| Relational records | Yes | No |
| Ease (our score) | 4.0 | 4.5 |
| Features (our score) | 4.5 | 4.2 |
| Free plan | Yes | Yes (5 projects) |
Switch if you need to manage work with structured data, multiple views and automation, but Todoist still wins if you want the fastest, most frictionless personal task manager with no setup curve.
ClickUp
ClickUp is the alternative for teams that have outgrown Todoist entirely and want a single platform to replace it, their project manager, their docs tool and their dashboards. It packs an enormous feature set into a price that beats almost everything in this category, with value scoring 4.5 and features scoring 4.5 in our test, both head and shoulders above Todoist's 3.4 and 4.2 respectively. The free plan is genuinely generous and the paid tiers start at just seven dollars per member per month. The honest trade-off is complexity: Todoist's 4.5 ease is significantly better than ClickUp's 3.0, and new users often feel overwhelmed before they find their footing. ClickUp is the better pick for a team that wants everything in one place and has the patience to configure it, and the worse pick for anyone who wants to open an app and just capture a task. See the full ClickUp vs Todoist comparison for the breakdown.
- Tasks, docs, dashboards, goals and time tracking in one platform
- 15+ views including Gantt, Timeline and Workload
- AI writing and task summarization built in
- Extensive free plan with unlimited tasks
- ✓Unmatched breadth of features for the price (4.5 value)
- ✓Replaces multiple apps for teams willing to configure it
- ✓Strong integrations (4.5) and active development
- ✓Best free plan in this category for teams
- ✗Significantly steeper learning curve than Todoist (3.0 vs 4.5 ease)
- ✗Can feel slow and cluttered with many features active
- ✗Onboarding time is real for non-technical teams
| Criterion | ClickUp | Todoist |
|---|---|---|
| Docs built in | Yes | No |
| Gantt / Timeline | Yes | No |
| Ease (our score) | 3.0 | 4.5 |
| Value (our score) | 4.5 | 3.4 |
| From | $7/mo | ~$4/mo |
Switch if you want tasks, docs, dashboards and goals in a single platform at an exceptional price, but Todoist still wins if simplicity and instant usability matter more than feature depth.
Notion
Notion is the alternative for Todoist users who find themselves constantly switching between their task list and a separate notes or docs app. Notion merges the two: every page is also a database, every task can sit inside a project doc, and the same workspace holds your wiki, your meeting notes and your Kanban board. Features score 4.5 in our test, well above Todoist's 4.2, and the value is solid at 4.0 against Todoist's 3.4. The free plan is genuinely usable for individuals. The trade-offs are real: Notion's 3.5 ease is notably below Todoist's 4.5, the mobile app is slower, and Todoist wins on pure task capture speed and reminder handling. Notion is the better pick when your work requires writing and planning together, and the worse pick for someone who just wants a fast, focused to-do list. See the full Todoist vs Notion comparison.
- Flexible page and database model that combines docs and tasks
- AI writing and summarization across all content
- Collaborative editing for teams
- Large template gallery for fast starts
- ✓Combines wiki, database and tasks where Todoist only does tasks
- ✓Better value (4.0 vs Todoist's 3.4)
- ✓Deeper feature depth for knowledge work (4.5 vs 4.2)
- ✓Strong free plan for individuals
- ✗Harder to use than Todoist for pure task management (3.5 vs 4.5 ease)
- ✗Mobile experience is slower than Todoist
- ✗Weaker reminders and due-date handling
| Criterion | Notion | Todoist |
|---|---|---|
| Docs and wiki | Yes | No |
| Database views | Yes | No |
| Ease (our score) | 3.5 | 4.5 |
| Value (our score) | 4.0 | 3.4 |
| From | $10/mo | ~$4/mo |
Switch if you want your tasks, docs, databases and team knowledge in a single connected workspace, but Todoist still wins on pure task capture speed, reminders and daily frictionless use.
Baserow
Baserow is the alternative Todoist users should know about if they want database-style task and project management at the best possible price, or full control over their own data. It is an open-source, no-code database platform: think Airtable but self-hostable and with a 4.7 value score, the highest in this group, against Todoist's 3.4. Ease of use is 4.4, close to Todoist's 4.5, making it the most accessible database alternative on this list. The free cloud plan is genuinely usable, and self-hosting on your own server is free for any scale. Where Todoist remains ahead is task-focused UX: reminders, natural language input and quick capture are Todoist's home turf. Baserow is the better pick for teams needing structured data management at low cost or with self-hosting requirements, and the worse pick if all you need is a daily task list. Read the Todoist vs Baserow comparison for details.
- Open-source, self-hostable at no licence cost
- Best value score in this group at 4.7
- Grid, gallery, Kanban and form views included
- REST API and webhook integrations out of the box
- ✓Best value in this list (4.7 vs Todoist's 3.4)
- ✓Easy to use for a database tool (4.4 vs Todoist's 4.5)
- ✓Self-hosting option gives full data control
- ✓Open-source with active community and development
- ✗Weaker support than some rivals (3.2)
- ✗Not a task manager: reminders and quick capture are minimal
- ✗Less polished AI than Airtable or Notion
| Criterion | Baserow | Todoist |
|---|---|---|
| Open-source / self-host | Yes | No |
| Value (our score) | 4.7 | 3.4 |
| Ease (our score) | 4.4 | 4.5 |
| Database views | Yes | No |
| Task reminders | Limited | Yes |
Switch if you need a structured data platform at the lowest possible cost or with the ability to self-host, but Todoist still wins for daily task reminders, natural language input and quick personal capture.
SmartSuite
SmartSuite is the alternative for teams moving beyond Todoist who need real work management structure: workflows, multiple views, field types and process templates, all with the best customer support in this group. It scores 4.3 on support in our test, well ahead of Todoist's 3.2, and features reach 4.2. The platform sits between Airtable's pure database power and ClickUp's all-in-one ambition, focusing tightly on structured team workflows. SmartSuite does not have a free plan, starting at ten dollars per member per month after a trial, so its 3.7 value score against Todoist's 3.4 is close. Where Todoist wins is simplicity and quick capture: SmartSuite's 3.9 ease is lower than Todoist's 4.5, and it requires genuine setup. SmartSuite is the better pick for operations teams running repeatable processes, and the worse pick for a solo user who wants a fast daily to-do list. See the Todoist vs SmartSuite comparison for more.
- Pre-built industry workflow templates
- Best customer support in this group (4.3)
- Rich field types and multiple project views
- Flexible hierarchy: workspace, solutions, records
- ✓Outstanding support (4.3 vs Todoist's 3.2)
- ✓Deep workflow and process management features
- ✓More structured than Todoist for team operations
- ✓Thoughtful template library for common use cases
- ✗No free plan (Todoist has a free tier)
- ✗Lower ease than Todoist (3.9 vs 4.5)
- ✗Fewer third-party integrations (3.5 vs Todoist's 4.0)
| Criterion | SmartSuite | Todoist |
|---|---|---|
| Free plan | No (trial only) | Yes (5 projects) |
| Support (our score) | 4.3 | 3.2 |
| Ease (our score) | 3.9 | 4.5 |
| Features (our score) | 4.2 | 4.2 |
| From | $10/mo | ~$4/mo |
Switch if you run operations or process-heavy work and want the best support in the category, but Todoist still wins on daily task simplicity, a lower price and a genuinely free tier.
Monday
Monday.com is the alternative for teams that need a visually polished project management board and have hit Todoist's ceiling on collaboration. Its interface is one of the most recognizable in the category, well-designed and relatively fast to learn at 4.2 ease in our test, close to Todoist's 4.5. The integration ecosystem is excellent at 4.5 and feature depth reaches 4.4, both ahead of Todoist. The honest trade-off is price: Monday scores only 2.6 on value in our test, the softest number in this group, because while it has a free plan, the paid tiers ramp up quickly and become expensive for larger teams. Todoist's value score of 3.4 is higher. Monday is the better pick when polished visual workflows and a broad integration ecosystem matter most, and the worse pick for teams with tight budgets or solo users who just want tasks done. See the Monday vs Todoist comparison for full details.
- Polished, visually appealing project boards
- Strong automation builder with 200+ templates
- Excellent integrations (4.5) with major tools
- WorkForms and dashboards built into the platform
- ✓Highly polished and well-designed interface
- ✓Strong integration depth (4.5 vs Todoist's 4.0)
- ✓Rich automations and formulas for process teams
- ✓Better feature depth for project management (4.4 vs 4.2)
- ✗Weakest value in this group (2.6 vs Todoist's 3.4)
- ✗Free plan limited to 2 seats only
- ✗Gets expensive fast at team scale
| Criterion | Monday | Todoist |
|---|---|---|
| Visual boards | Yes (polished) | Basic board |
| Value (our score) | 2.6 | 3.4 |
| Ease (our score) | 4.2 | 4.5 |
| Integrations (our score) | 4.5 | 4.0 |
| From | $9/mo | ~$4/mo |
Switch if visual workflows and a polished interface with strong integrations are the priority, but Todoist still wins on value and daily personal task management simplicity.
Hive
Hive is the alternative for teams that find Todoist's task-only model too narrow when their work involves active collaboration, file proofing, or team communication. It bundles project management with native messaging, proofing workflows and time tracking, a combination that saves creative and marketing teams from Slack-plus-Todoist setups. Features score 4.2 in our test, matching Todoist, and support is a solid 4.0, well ahead of Todoist's 3.2. The trade-off is ease and price: Hive scores 3.2 on ease, meaningfully below Todoist's 4.5, and while a free plan exists, paid plans at twelve dollars per user per month represent a notable step up from Todoist's pricing. Hive is the better pick for collaborative creative teams, and the worse pick for solo users or those who value Todoist's speed of task capture. See the full Hive vs Todoist comparison.
- Native team messaging and file sharing built in
- Proofing and approval workflows for creatives
- Multiple views including Gantt, Kanban and calendar
- Time tracking and reporting across projects
- ✓Native chat removes need for a separate messaging tool
- ✓Strong proofing for creative workflows
- ✓Better support than Todoist (4.0 vs 3.2)
- ✓Richer feature depth for team project management
- ✗Harder to use than Todoist (3.2 vs 4.5 ease)
- ✗Fewer integrations than the top alternatives (3.6)
- ✗Paid plans are pricier than Todoist per seat
| Criterion | Hive | Todoist |
|---|---|---|
| Native messaging | Yes | No |
| Proofing workflows | Yes | No |
| Ease (our score) | 3.2 | 4.5 |
| Support (our score) | 4.0 | 3.2 |
| From | $12/mo | ~$4/mo |
Switch if your team needs messaging, proofing and project management under one roof, but Todoist still wins for individual task capture speed, simplicity and lower cost.
Wrike
Wrike is the alternative for organizations where Todoist's simplicity becomes a liability: large teams with complex approvals, compliance requirements, resource management needs and enterprise security demands. Its feature depth scores 4.4 in our test, the second highest in this group and well above Todoist's 4.2, and it offers dedicated enterprise features like advanced dashboards, custom request forms and audit trails that no other tool here matches. The trade-offs are the sharpest on this list: Wrike scores 2.6 on ease, 2.9 on value and 2.8 on support in our test, all notably below Todoist on each metric. It is complex, it costs more for what it delivers, and its support does not match its enterprise positioning. Wrike is the better pick for large, compliance-conscious organizations, and a poor pick for anyone valuing simplicity. Compare the two in our Wrike vs Todoist breakdown.
- Advanced request forms and approval workflows
- Enterprise permissions and audit logs
- Resource management and workload views
- Custom dashboards and cross-project reporting
- ✓Strongest feature depth for enterprise use cases (4.4)
- ✓Advanced approval workflows no other tool in this list matches
- ✓Resource management across multiple projects
- ✓Good integrations for enterprise stacks (3.9)
- ✗Hardest to use in this group (2.6 vs Todoist's 4.5 ease)
- ✗Weakest value and support in this list (2.9 and 2.8)
- ✗Significant onboarding and configuration investment
| Criterion | Wrike | Todoist |
|---|---|---|
| Enterprise permissions | Yes | No |
| Request forms | Yes | No |
| Ease (our score) | 2.6 | 4.5 |
| Value (our score) | 2.9 | 3.4 |
| Support (our score) | 2.8 | 3.2 |
Switch if you run a large organization needing enterprise compliance, approvals and resource management, but Todoist wins outright on ease, value, support and daily usability for everyone else.
How to choose a Todoist alternative
The right alternative depends on what Todoist stopped doing for you. Start from your real reason for leaving, and match it to the tool that solves exactly that problem. Here is how we would steer the most common cases.
Leaving because you need structured data
Leaving because you need everything in one place
Leaving because docs and tasks should live together
Migrating from Todoist
- Name your real reason for leaving: data structure, docs, team collaboration, price or missing features.
- Decide whether you need a self-hosted or cloud-based solution.
- Check whether a free plan or trial lets you test with your real data before committing.
- Confirm the tool handles reminders and recurring tasks if those are part of your current workflow.
- Estimate the realistic cost at the team size you expect in six to twelve months, not just today.
- Export a sample of your Todoist projects and run a test import before fully committing.
Todoist alternatives, the FAQ
What is the best free alternative to Todoist?
The best free alternatives to Todoist in 2026 are Airtable and ClickUp. Airtable offers a real free plan with unlimited bases and multiple views (grid, Kanban, calendar, gallery), making it the most capable free option for teams that need structure beyond a task list. ClickUp's free plan is equally generous, with unlimited tasks and over fifteen views including Gantt and Workload. Baserow and Notion both offer free tiers too. Todoist's own free plan is capped at five active projects, which fills up quickly for any real team, so the alternatives genuinely outpace it on free-tier generosity.What is a cheaper alternative to Todoist?
ClickUp is the cheapest credible alternative to Todoist for teams, starting at just seven dollars per member per month with a free plan, while delivering a vastly more powerful feature set. Todoist's Pro plan runs around four dollars per user per month, which is lower, but its Business plan at eight dollars delivers far less than ClickUp at the same price. Baserow is the best value pick for database use cases, scoring 4.7 on value in our test versus Todoist's 3.4, and self-hosting is free. If you simply need Todoist-level task management at a lower price, TickTick is a credible personal alternative, though it is not in our hands-on review list.Is ClickUp better than Todoist?
It depends on what you need. ClickUp is better than Todoist for teams: it has more views, built-in docs, dashboards, time tracking and a better free tier, scoring 4.5 on both features and value versus Todoist's 4.2 and 3.4. Todoist is better than ClickUp for individual task management: it is faster to use, more focused, and its 4.5 ease score is well above ClickUp's 3.0, meaning you can open it and capture a task in seconds rather than navigating a complex workspace. If you are a team of more than two or three people who need project management depth, ClickUp wins. If you are an individual or a small team who just needs clean task capture and reminders, Todoist is still the more pleasant daily driver.What is the best Todoist alternative for project management?
ClickUp is the best Todoist alternative for project management in 2026, offering Gantt charts, Timeline, Workload, resource management, built-in docs and dashboards, all at a price that beats most rivals. Airtable is the best choice if your project management relies on structured data and custom fields. Monday.com is the strongest pick for teams that prioritize polished visual workflows and a broad integration ecosystem. SmartSuite is the best for operations teams running repeatable processes and who want standout customer support.Can I migrate my Todoist tasks and projects to another tool?
Yes. Todoist lets you export your projects and tasks as a CSV file. Most alternatives in this guide, including ClickUp, Notion, Airtable and Monday.com, either have a dedicated Todoist import or accept CSV uploads with a guided field-mapping step. Recurring tasks and reminder rules need to be recreated manually since they use Todoist-specific formats. Labels and filters map loosely to tags or views in the new tool. For a small personal setup the migration takes an hour or two, and for a larger team with many projects expect half a day including clean-up and recreating automations.What is the best Todoist alternative for teams?
ClickUp is the best Todoist alternative for teams in 2026. It replaces Todoist and adds docs, dashboards, time tracking, Gantt charts and real workload management, all in a generous free plan or from seven dollars per member per month. Airtable is the runner-up for teams whose work is data-heavy. Notion is the best choice for knowledge teams that need docs and tasks together. Monday.com is the strongest option for visual, marketing or creative teams. SmartSuite is the best for process-driven operations teams that want dedicated customer support.Does Airtable replace Todoist?
Airtable replaces Todoist for teams that need more structure, but it is not a direct drop-in for personal task management. Airtable is a relational database platform with Kanban and calendar views, so it handles projects, content calendars, CRM lite and data-driven workflows that Todoist cannot touch. For individual daily to-do lists, quick natural language task capture and smart reminders, Todoist is still faster and more focused. Think of Airtable as replacing Todoist for team project tracking, not for your morning to-do list. If you want both, some teams use Airtable for project records and a lightweight task tool for personal capture.What is the best Todoist alternative for knowledge workers?
Notion is the best Todoist alternative for knowledge workers in 2026. It merges a wiki, databases and task management into one connected workspace, so you can write a project brief, maintain your company playbook and manage your tasks in the same tool. Its 4.5 feature score matches the best in this group, AI writing and summarization are built in, and the free plan is genuinely useful for individuals. The trade-off is speed: Notion is slower on mobile and not as fast for quick daily task capture as Todoist, but for knowledge-heavy roles where writing and planning go together, Notion wins clearly.Is Monday.com better than Todoist?
Monday.com is better than Todoist for visual team project management. It scores higher on features (4.4 vs 4.2) and integrations (4.5 vs 4.0) in our test, with polished boards and a strong automation builder that Todoist cannot match. Todoist is better than Monday.com for personal task management: its 4.5 ease beats Monday's 4.2, it is faster to use day to day, and its value score of 3.4 versus Monday's 2.6 means it costs less per user for what you get. If you work in a team and need polished visual workflows, Monday.com wins. If you need a clean personal task list, Todoist wins clearly.What is the best open-source alternative to Todoist?
Baserow is the best open-source alternative to Todoist in 2026. It is a no-code database platform you can self-host for free at any scale, with grid, Kanban, gallery and form views, a REST API and active community development. It scores 4.7 on value in our test, the highest in this group, and 4.4 on ease. The honest gap is that Baserow is a database tool, not a task manager: it does not do reminders, natural language due dates or quick mobile capture the way Todoist does. For teams that want structured project data and data sovereignty at the lowest possible cost, Baserow is the clear open-source pick.
