NEXTCLOUD n8n INTEGRATION: AUTOMATE NEXTCLOUD WITH N8N

The Update User action allows you to modify existing user account details within your NextCloud instance directly from your n8n workflows. This is particularly valuable for keeping user information synchronized across multiple systems or implementing bulk user profile updates.

Key parameters:

• Credential to connect with: Required dropdown to select your pre-configured NextCloud account credentials for authentication.
• Resource: Required dropdown set to "User" to indicate this action operates on user accounts.
• Operation: Required dropdown set to "Update" to modify an existing user's information.
• Username: Required text field where you specify the exact username of the account to update (e.g., "john").
• Update Fields: Dynamic section where you add specific profile fields to modify. Click "Add option" to include fields like display name, email, quota, or group memberships.

Use cases:

• Sync employee title changes from your HR system to NextCloud user profiles
• Update user quotas automatically when subscription tiers change
• Bulk-modify group memberships based on department reorganizations
• Keep email addresses synchronized between your identity provider and NextCloud

The Get Many Users action retrieves a list of user accounts from your NextCloud instance, making it essential for auditing, reporting, or triggering subsequent actions based on your user base.

Key parameters:

• Credential to connect with: Required dropdown to select your NextCloud account credentials.
• Resource: Required dropdown set to "User" for user-related operations.
• Operation: Required dropdown set to "Get Many" to retrieve multiple user records.
• Return All: Optional toggle that, when enabled, retrieves every user account regardless of the Limit setting.
• Limit: Optional text field accepting a number (default: 50) that caps how many users are returned when Return All is disabled.
• Options: Expandable section for additional filtering or output customization parameters.

Use cases:

• Generate weekly reports of all active NextCloud users
• Audit user accounts to identify inactive profiles for cleanup
• Feed user lists into other workflow branches for targeted notifications
• Compare NextCloud users against your master identity system

The Get User action retrieves detailed information about a specific NextCloud user account. Use this when you need to check a user's current status, quota usage, or profile details before performing other operations.

Key parameters:

• Credential to connect with: Required dropdown for selecting your NextCloud authentication credentials.
• Resource: Required dropdown set to "User" to target user accounts.
• Operation: Required dropdown set to "Get" to fetch details for a single user.
• Username: Required text field where you enter the specific username to look up (e.g., "john").

Use cases:

• Verify a user exists before attempting to share files with them
• Check remaining quota before uploading large files on behalf of a user
• Retrieve user email addresses for notification workflows
• Validate user group memberships before granting access to resources

The Delete User action permanently removes a user account from your NextCloud instance. This is powerful for offboarding automation but should be used carefully given its irreversible nature.

Key parameters:

• Credential to connect with: Required dropdown to authenticate with your NextCloud instance.
• Resource: Required dropdown set to "User" for user management operations.
• Operation: Required dropdown set to "Delete" to remove the specified user.
• Username: Required text field specifying the account to delete (supports both fixed values and dynamic expressions).

Use cases:

• Automate employee offboarding by removing NextCloud access when HR marks someone as departed
• Clean up test accounts after development or QA workflows complete
• Remove external contractor accounts when project engagements end
• Implement user lifecycle management triggered by identity provider webhooks

💡 TIP: Always implement a confirmation step or waiting period in your workflow before executing user deletions. Consider archiving the user's files to a backup location first—once deleted, recovery may be difficult or impossible.

The Create User action provisions new user accounts in your NextCloud instance, complete with username, email, and optional additional profile fields. Essential for onboarding automation.

Key parameters:

• Credential to connect with: Required dropdown to select your NextCloud account credentials.
• Resource: Required dropdown set to "User" to indicate user account creation.
• Operation: Required dropdown set to "Create" to provision a new account.
• Username: Required text field for the new user's login name (e.g., "john").
• Email: Required text field for the new user's email address (e.g., "john@email.com").
• Additional Fields: Expandable section via "Add Field" button to set optional properties like display name, password, groups, or quota.

Use cases:

• Automatically create NextCloud accounts when new employees are added to your HR system
• Provision accounts for external collaborators when deals close in your CRM
• Set up student accounts in bulk at the start of academic terms
• Create temporary accounts for webinar attendees who need document access

The Share action for folders enables you to programmatically share directories with specific users, groups, or via public links. Perfect for automating collaborative access without manual intervention.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud authentication.
• Resource: Required dropdown set to "Folder" for folder-level operations.
• Operation: Required dropdown set to "Share" to create a share.
• File Path: Required text field specifying the full path to the folder (e.g., /invoices/2019/).
• Share Type: Required dropdown determining share method—"User", "Group", "Public Link", etc.
• User: Required text field (appears when Share Type is "User") for the recipient's username.
• Options: Expandable section for permissions, passwords, expiration dates, and other share settings.

Use cases:

• Share project folders with team members when they're assigned to new projects
• Create time-limited public links for client deliverables
• Grant department-wide access to shared resource folders
• Automate quarterly report distribution to specific user groups

The Move Folder action relocates folders (or files within them) from one path to another in your NextCloud storage. This is invaluable for implementing automated file organization systems.

Key parameters:

• Credential to connect with: Required dropdown for authentication credentials.
• Resource: Required dropdown set to "Folder" for folder operations.
• Operation: Required dropdown set to "Move" to relocate items.
• From Path: Required text field with the current full path including filename if applicable (e.g., /invoices/old_name.txt).
• To Path: Required text field with the destination path and new name if renaming (e.g., /invoices/new_name.txt).

Use cases:

• Archive completed project folders to a yearly archive directory
• Move processed files from an inbox folder to organized category folders
• Implement automatic file renaming based on metadata or timestamps
• Reorganize folder structures during migration or cleanup operations

The List Folder action retrieves a complete listing of files and subfolders within a specified directory. Essential for building workflows that need to process multiple files or verify folder contents.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud credentials.
• Resource: Required dropdown set to "Folder" for directory operations.
• Operation: Required dropdown set to "List" to enumerate contents.
• Folder Path: Required text field specifying the directory to list (e.g., /invoices/2019/).

Use cases:

• Scan incoming folders for new files to process
• Generate file inventories for compliance or auditing
• Check if expected files exist before triggering dependent workflows
• Build dynamic workflows that iterate over folder contents

This action permanently removes a folder or file from your NextCloud storage. Use it for cleanup automation, but implement safeguards given the destructive nature of deletion.

Key parameters:

• Credential to connect with: Required dropdown to select NextCloud credentials.
• Resource: Required dropdown set to "Folder" (covers both folders and files within the folder resource context).
• Operation: Required dropdown set to "Delete" to remove the item.
• Delete Path: Required text field with the full path to the item to delete (e.g., /invoices/2019/invoice_1.pdf).

Use cases:

• Automatically purge temporary processing files after workflows complete
• Implement retention policies that delete files older than a specified date
• Clean up failed upload attempts or corrupted files
• Remove deprecated documents after newer versions are confirmed

The Create Folder action builds new directories within your NextCloud file structure. Perfect for setting up organized storage structures automatically as part of larger workflows.

Key parameters:

• Credential to connect with: Required dropdown for authentication.
• Resource: Required dropdown set to "Folder" for directory creation.
• Operation: Required dropdown set to "Create" to build a new folder.
• Folder: Required text field specifying the full path for the new directory (e.g., /invoices/2019).

Use cases:

• Create dated folders automatically at the start of each month or quarter
• Set up project folder structures when new projects are initiated in project management tools
• Build client-specific directories when new accounts are created in your CRM
• Prepare upload destinations before file transfer operations

The Copy Folder action duplicates folders or files from one location to another, preserving the original while creating an identical copy. Useful for backups and template-based folder creation.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud authentication.
• Resource: Required dropdown set to "Folder" for folder/file operations.
• Operation: Required dropdown set to "Copy" to duplicate items.
• From Path: Required text field with the source path (e.g., /invoices/original.txt).
• To Path: Required text field with the destination path and filename (e.g., /invoices/copy.txt).

Use cases:

• Create backup copies of critical files before processing
• Duplicate template folder structures for new projects
• Implement version control by copying files before modifications
• Mirror important documents to backup directories

The Upload File action pushes new files into your NextCloud storage from within your n8n workflow. This is fundamental for any automation that generates or receives files from other systems.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud credentials.
• Resource: Required dropdown set to "File" for file-level operations.
• Operation: Required dropdown set to "Upload" to send files to NextCloud.
• File Path: Required text field specifying the complete destination path including filename (e.g., /invoices/2019/invoice_1.pdf).
• Binary File: Optional toggle—when enabled, uses binary data from previous nodes; when disabled, reveals the File Content field.
• File Content: Optional text field for directly entering file content when Binary File is disabled.

Use cases:

• Save email attachments from Gmail automatically to organized NextCloud folders
• Store generated reports, invoices, or documents from other business tools
• Back up files downloaded from external APIs or services
• Archive form submissions or exported data from web applications

The Share action for files creates sharing permissions for individual documents, allowing controlled distribution to users, groups, or via public links with optional passwords and expiration dates.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud authentication.
• Resource: Required dropdown set to "File" for single-file operations.
• Operation: Required dropdown set to "Share" to create sharing access.
• File Path: Required text field with the full path to the file (e.g., /invoices/2019/invoice_1.pdf).
• Share Type: Required dropdown to select sharing method—"User", "Group", "Public Link", etc.
• User: Required text field (when Share Type is "User") for the recipient's username.
• Options: Expandable section for permissions (read, edit), password protection, expiration dates.

Use cases:

• Automatically share invoices with clients when generated
• Create secure download links for sensitive documents with automatic expiration
• Grant access to specific files when approval workflows complete
• Distribute documents to multiple stakeholders based on workflow logic

The Move File action relocates individual files within your NextCloud storage, optionally renaming them in the process. Ideal for file organization and processing workflows.

Key parameters:

• Credential to connect with: Required dropdown for authentication.
• Resource: Required dropdown set to "File" for file operations.
• Operation: Required dropdown set to "Move" to relocate the file.
• From Path: Required text field with the current file location (e.g., /invoices/old_name.txt).
• To Path: Required text field with the new location and filename (e.g., /invoices/new_name.txt).

Use cases:

• Move processed files from inbox to archive folders
• Rename files based on content analysis or metadata extraction
• Organize uploads into appropriate directories after classification
• Implement file lifecycle management with automatic relocation

The Download File action retrieves files from NextCloud and makes them available as binary data for further processing in your workflow. Essential for workflows that need to process, transform, or forward NextCloud content.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud credentials.
• Resource: Required dropdown set to "File" for file operations.
• Operation: Required dropdown set to "Download" to retrieve the file.
• File Path: Required text field specifying which file to download (e.g., /invoices/2019/invoice_1.pdf).
• Put Output File in Field: Required text field defining the binary field name for the downloaded content (default: "data").

Use cases:

• Retrieve documents for OCR processing or data extraction
• Download files to attach to emails or send via messaging platforms
• Export NextCloud files to other cloud storage services
• Process documents through AI analysis with OpenAI or transformation tools

The Delete File action permanently removes a specific file from your NextCloud storage. Use this for cleanup operations, but implement appropriate safeguards.

Key parameters:

• Credential to connect with: Required dropdown for NextCloud authentication.
• Resource: Required dropdown set to "File" for file-level operations.
• Operation: Required dropdown set to "Delete" to remove the file.
• Delete Path: Required text field with the full path to the file (e.g., /invoices/2019/invoice_1.pdf).

Use cases:

• Remove temporary files after processing is complete
• Implement automated retention policies
• Delete source files after successful migration to other systems
• Clean up outdated document versions

The Copy File action creates a duplicate of a file at a new location while preserving the original. Useful for backups, versioning, and template-based workflows.

Key parameters:

• Credential to connect with: Required dropdown for authentication.
• Resource: Required dropdown set to "File" for file operations.
• Operation: Required dropdown set to "Copy" to duplicate the file.
• From Path: Required text field with the source file location (e.g., /invoices/original.txt).
• To Path: Required text field with the destination path and filename (e.g., /invoices/copy.txt).

Use cases:

• Create safety copies before file modifications
• Duplicate templates for new documents
• Mirror critical files to backup locations
• Version files by copying before updates