How Much Does Hubstaff Cost?
The real price of the time-tracking and monitoring tool, plan by plan, add-ons included.
Short answer: Hubstaff has a free plan, but it works for a single user only. A team starts at $4.99/seat/month on Starter with annual billing ($7 monthly), and every paid plan carries a 2-seat minimum. Billing is per seat, so the headline price is just the floor. On top of that, Hubstaff sells several features as per-seat add-ons (Insights, extra screenshots, Tasks, GPS), which can push the real cost well above the sticker. We walk through every plan and what you actually pay.
Affiliate links: if you sign up through our links, you support us at no extra cost.
Hubstaff, the key numbers
What each Hubstaff plan costs
These are the core Hubstaff plans, from the free solo tier up to Enterprise. Prices are per seat, billed annually, and every paid plan has a 2-seat minimum, so the real floor on a paid plan is double the per-seat figure. Annual billing works out to roughly two months free versus paying monthly. Several features (Insights, extra screenshots, Tasks, GPS) are sold as per-seat add-ons, covered just after.
Prices in USD, per seat, annual billing unless noted. Checked June 2026.
Free
Solo freelancer only
Caps at a single user
- 1 user only, not for teams
- Time tracking, timesheets and activity levels
- Up to 100 screenshots per month
- Limited reports, clients and invoices
- Short data retention window
Starter
Small teams, basic tracking
$7/seat monthly · 2-seat minimum
- 2-seat minimum, so $9.98/month floor
- Time tracking, timesheets, activity levels
- Limited screenshots and 1 integration
- Client invoicing and basic reports
- Most extras require per-seat add-ons
Grow
Projects and budgets
$9/seat monthly · 2-seat minimum
- Everything in Starter, 2-seat minimum
- Projects, budgets and expense tracking
- More detailed reports and dashboards
- Hubstaff Tasks for basic project work
- Still some features behind add-ons
Team
The full workforce stack
$12/seat monthly · 2-seat minimum
- Unlimited screenshots and integrations
- Built-in payroll and scheduling
- Time off and timesheet approvals
- Everything in Grow, 2-seat minimum
- Best all-round plan for most teams
Enterprise
Compliance and field teams
Custom on monthly billing
- Everything in Team, custom setup
- GPS and Locations tracking included
- Insights productivity add-on included
- Dedicated support and account provisioning
- HIPAA and SOC 2 Type II compliance
Prices checked June 2026 and cross-referenced across several sources. Hubstaff bills per seat with a 2-seat minimum on every paid plan, so even a one-person team pays for two. Annual billing saves roughly 16% to 30% versus monthly, often described as two months free. A 14-day free trial (no card) and a 30-day money-back guarantee apply. Exact prices vary by region, check the official page.
Hubstaff, what drives the bill up
The per-seat sticker price is only the start. Three things push the real Hubstaff bill higher than the headline: the 2-seat minimum, billing on every seat, and the long list of per-seat add-ons. Here is what each piece does to your total.
The 2-seat minimum
Every paid plan bills a minimum of two seats, even if only one person tracks time. So Starter is never $4.99/month in practice: the floor is $9.98/month annually. Solo users who outgrow the free plan feel this first.
Per-seat billing
Hubstaff charges for every seat in the account, active or not. Ten people on Team annually is $100/month before any add-on. The model is simple, but it means inactive or part-time members still count toward the bill unless you remove their seats.
Per-seat add-ons
Several features are not in the base price. Each one is billed per seat per month, on top of the plan: Insights productivity analytics (~$2.50), more screenshots (~$2.50), Hubstaff Tasks (~$2.50), longer data retention (~$1.67), and Locations/GPS (~$3.33). Stack two or three across a team and the real cost climbs fast. Always check the official page for current figures.
Monthly versus annual
Paying monthly costs noticeably more: Starter is $7 instead of $4.99, Grow $9 instead of $7.50, Team $12 instead of $10. Annual billing is the single biggest lever to lower the price, worth roughly two months free across the year.
- Paid plans bill a 2-seat minimum, so double the per-seat figure.
- Every seat is billed, even part-time or inactive members.
- Insights, extra screenshots and Tasks each cost ~$2.50/seat extra.
- Locations/GPS runs ~$3.33/seat, data retention ~$1.67/seat.
- Pay annually to cut roughly 16% to 30% off the monthly rate.
How we size the real cost
Hubstaff's price depends on three things people often miss: the number of seats (with a 2-seat minimum), the plan tier, and the add-ons you switch on. To size the real cost, we count seats times the per-seat plan price, then layer the per-seat add-ons your team actually needs, all on annual billing.
- Seat countMinimum 2 on every paid planx seats
- Plan tierStarter to Enterprise, $4.99 to $25Base price
- Add-onsInsights, screenshots, Tasks, GPS, retention+ per seat
- Billing cycleRoughly two months free versus monthlyAnnual
Estimates on the core plans with annual billing. Adjust for your seat count and the add-ons you switch on.
What you actually pay per month
The price hinges on seats and add-ons, not the headline figure. Four typical profiles on annual billing, assumptions stated, so you can map your own setup.
Estimates in USD, annual billing. Add-ons noted where included.
Solo freelancer
1 user, basic tracking
- The free plan covers a single user
- Time tracking, timesheets, 100 screenshots
- Upgrade only when a second person joins
Small team
5 seats on Team
- 5 seats x $10 on the Team plan
- Unlimited screenshots, payroll, scheduling
- No extra add-ons in this estimate
Growing team
10 seats + Insights
- 10 seats x $10 on Team = $100
- Insights add-on ~$2.50/seat adds ~$25
- Other add-ons would push it higher
Field team
8 seats on Enterprise
- 8 seats x $25 on Enterprise
- GPS/Locations and Insights included
- HIPAA and SOC 2 Type II compliance
Estimates with annual billing (June 2026), based on the core plan prices times seat count, plus any add-ons noted. Add-on figures are approximate and marked with a tilde: check the official page for current rates. The 2-seat minimum applies, so very small teams pay a little more per head than the sticker suggests.
Hubstaff's price versus the alternatives
Hubstaff sits in the middle of the time-tracking and monitoring market. Here is how its entry price lines up against Time Doctor and DeskTime, two close rivals, on annual billing.
Entry prices checked June 2026, per user, annual billing.
Hubstaff
Time tracking and monitoring
- Free plan for a single user
- 2-seat minimum on paid plans
- Per-seat add-ons stack on top
Time Doctor
Monitoring-heavy alternative
- No free plan, 14-day trial only
- Standard $8.40, Premium $16.70 annual
- Monthly runs $7, $10 and $20
DeskTime
Simpler, cheaper tracker
- Free plan limited to one user
- Premium $9.17/user/month annual
- Enterprise on custom pricing
Entry prices checked June 2026 on the official pages. Hubstaff and DeskTime both offer a free single-user plan, while Time Doctor starts paid with a 14-day trial. On a like-for-like paid entry, Hubstaff Starter is the cheapest sticker, but the 2-seat minimum and per-seat add-ons can close that gap quickly once a real team is set up.
So, is Hubstaff worth the price?
Our take after digging into the pricing: Hubstaff is reasonably priced on paper, but the real cost depends heavily on your add-ons, and the monitoring-first design (screenshots, activity levels, GPS) is not for every team. Here is when it pays off, and how to pay less.
Reasonable if…
You run a distributed team that genuinely needs payroll, scheduling and time tracking in one place. On the Team plan at $10/seat annually, a 5-person team lands around $50/month, which is competitive. The free plan also lets a solo freelancer track time at no cost.
Harder to justify if…
You are a small team that bristles at surveillance. The screenshots, activity scores and GPS that define Hubstaff draw the most criticism in reviews, and the score reflects it. If you only need clean time tracking without monitoring, a lighter tool can cost less and cause less friction.
How to pay less
Pay annually to save roughly two months, keep your seat count tight since every seat is billed, and switch on add-ons only where they earn their keep. Start on the 14-day trial with no card, and lean on the 30-day money-back guarantee if it does not fit.
- Pay annually to cut roughly 16% to 30% off the monthly price.
- Keep seats tight: every seat is billed, even part-time ones.
- Add Insights, GPS or extra screenshots only where needed.
- Use the 14-day free trial, no credit card required.
- Lean on the 30-day money-back guarantee if it disappoints.
Frequently asked questions about Hubstaff pricing
How much does Hubstaff cost per month?
Hubstaff has a free plan, but it works for one user only. For a team, paid plans start at $4.99/seat/month on Starter with annual billing, then $7.50 on Grow, $10 on Team and $25 on Enterprise. Every paid plan has a 2-seat minimum, so the real Starter floor is $9.98/month. On monthly billing the rates rise to $7, $9 and $12 per seat. Several features are sold as per-seat add-ons on top, so your real monthly cost depends on seats plus the add-ons you switch on.Does Hubstaff have a free plan?
Yes, but it is limited to a single user, so it suits solo freelancers rather than teams. The free plan includes time tracking, timesheets, activity levels, up to 100 screenshots a month, plus limited reports, clients and invoices and a short data retention window. The moment a second person needs to join, you move to a paid plan, where the 2-seat minimum kicks in. For one person tracking their own time, though, the free plan can genuinely cost nothing.What is the 2-seat minimum on Hubstaff?
Every paid Hubstaff plan bills a minimum of two seats, even if only one person actually tracks time. So Starter is never just $4.99/month in practice: the real floor is $9.98/month on annual billing. The same doubling applies to Grow and Team. This catches solo users who outgrow the free plan and expect to pay a single seat. Factor the minimum in before you compare Hubstaff with rivals that bill from a single user.How much do Hubstaff add-ons cost?
Several features are not in the base plan and are billed per seat per month on top of it. Approximate figures are Insights productivity analytics at ~$2.50, extra screenshots at ~$2.50, Hubstaff Tasks at ~$2.50, longer data retention at ~$1.67 and Locations/GPS at ~$3.33. These add up quickly across a team, so two or three add-ons can lift the real cost well above the sticker. Rates change, so always check the official page for the current per-seat add-on prices before budgeting.Is Hubstaff cheaper billed annually or monthly?
Annual billing is clearly cheaper and is the single biggest lever to lower your Hubstaff cost. Starter drops from $7 to $4.99 per seat, Grow from $9 to $7.50, and Team from $12 to $10 when you commit annually. That works out to roughly 16% to 30% off depending on the plan, often described as getting about two months free across the year. If you plan to keep the tool, annual billing is almost always the better value.What does the Hubstaff Team plan include?
Team is the most popular plan at $10/seat/month annually, with the 2-seat minimum like the others. It includes everything in Grow plus unlimited screenshots, unlimited integrations, built-in payroll, scheduling, time off and timesheet approvals. For most distributed teams it is the sweet spot, because it folds the features many businesses would otherwise buy as add-ons into the base price. Insights and Locations/GPS still cost extra here, so add those only if your team needs that level of monitoring.How much is Hubstaff Enterprise?
Enterprise runs $25/seat/month on annual billing, with custom terms on monthly. It includes everything in Team plus custom setup, account provisioning and dedicated support. Crucially, it bundles features that cost extra lower down: Locations/GPS tracking and the Insights productivity add-on are included. It also adds compliance certifications such as HIPAA and SOC 2 Type II. It suits field teams and regulated industries that need GPS, deeper analytics and stronger compliance without buying each piece as a separate add-on.Is Hubstaff cheaper than Time Doctor or DeskTime?
On the entry sticker, Hubstaff Starter is the cheapest of the three at $4.99/seat/month annually, against Time Doctor Basic at $5.90 and DeskTime Pro at $6.42. But the comparison is not that simple. Hubstaff applies a 2-seat minimum and bills many features as add-ons, so the real cost can rise above DeskTime once a team is configured. Time Doctor has no free plan, only a 14-day trial, while Hubstaff and DeskTime both offer a free single-user tier.Does Hubstaff offer a free trial or refund?
Yes to both. Hubstaff offers a 14-day free trial with no credit card required, so you can test the paid features before committing. On top of that, paid plans come with a 30-day money-back guarantee, which excludes the trial period itself. Together they give you a reasonable window to confirm the tool fits before any money is locked in. Use the trial to test screenshots, activity tracking and integrations with your real workflow, then decide whether to subscribe annually.Why does Hubstaff score low in reviews?
Hubstaff scores 2.9 out of 5 in our review and 2.4 from users, mainly because of its monitoring-first design. The screenshots, activity-level scores and GPS tracking that define the product draw heavy criticism, with employees often describing them as surveillance. The per-seat add-on model and the 2-seat minimum also frustrate buyers who expect the sticker price to be the real price. If you only need straightforward time tracking without intrusive monitoring, a lighter tool may suit your team better.
Get our real tool prices in your inbox
Join 2,400+ makers who get our tool tests, pricing teardowns included, every week.
