FLOW n8n INTEGRATION: AUTOMATE FLOW WITH N8N
Looking to automate Flow with n8n? You're in the right place. The Flow n8n integration gives you access to 2 triggers and 4 actions to streamline your task management and project workflows without writing a single line of code.
Flow is a powerful project management tool designed for teams who need to stay organized and collaborate efficiently. By connecting it to n8n, you unlock the ability to automatically react to task and project changes, create new tasks on the fly, update existing ones, and pull task data into your other business applications.
Whether you're managing client projects, internal workflows, or complex team operations, this integration eliminates manual data entry and ensures nothing slips through the cracks. Discover how to fully leverage the Flow n8n connection to save hours every week with our n8n training.
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Why automate Flow with n8n?
The Flow n8n integration gives you access to 2 triggers and 4 actions that cover the essential operations for task management automation. You can monitor task and project changes in real-time, create tasks automatically from external sources, retrieve task information for reporting, and update task details based on events from other applications.
Significant time savings become immediately apparent when you stop manually creating tasks from form submissions, emails, or CRM updates. Set up smart rules that automatically generate tasks whenever a new lead enters your pipeline or a client submits a request. Improved responsiveness means your team sees new assignments instantly—no more waiting for someone to manually add items to the project board.
Zero oversight is perhaps the biggest advantage: Flow triggers monitor your workspace 24/7. Every new task, every project update immediately fires your workflow, whether it's 2 PM or 2 AM. Seamless integration connects Flow to over 400+ applications in n8n, from CRMs like HubSpot and Salesforce to communication tools like Slack and email platforms.
Concrete workflows you can build include: automatically creating Flow tasks when a deal closes in your CRM, syncing task completions to your time-tracking software, sending Slack notifications when high-priority tasks are assigned, or generating weekly task reports and pushing them to Google Sheets.
How to connect Flow to n8n?
! 1 stepHow to connect Flow to n8n?
- 01
Add the node
Connecting Flow to n8n requires API authentication using your Flow account credentials. The setup process is straightforward and takes just a few minutes.Basic configuration:Access your Flow account settings: Log into your Flow workspace and navigate to your account or integration settings to locate your API credentials or authentication details.Create a new credential in n8n: In your n8n workflow editor, add a Flow node and click on "Credential to connect with." Select "Create New" to open the credential configuration panel.Enter your Flow authentication details: Input your Flow API key or access token as required. The credential configuration panel will guide you through the specific fields needed.Test the connection: Once credentials are saved, n8n will verify the connection. A successful test confirms you're ready to use Flow triggers and actions in your workflows.Select your credential in nodes: For any Flow node you add to your workflow, choose your saved credential from the "Credential to connect with" dropdown menu.
TIP💡 TIP: Create a dedicated API credential for n8n automations rather than using your personal account credentials. This makes it easier to manage permissions and revoke access if needed without affecting your day-to-day Flow usage. Need help setting up complex workflows? Our n8n agency can assist you.- 01
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Flow triggers available in n8n
01 Trigger 01Flow Trigger (Task)
The Flow Trigger for tasks automatically monitors your Flow workspace and fires your n8n workflow whenever task-related events occur. This is your go-to trigger for building automations that respond to task creation, updates, or changes in real-time.
Configuration parameters:
- Credential to connect with: This dropdown menu lets you select the Flow account credential that the trigger will use for authentication. This is required to establish the connection with your Flow workspace.
- Resource: A dropdown menu where you specify what type of resource this trigger will listen to. Select "Task" to monitor task-related events.
- Task ID: An optional text input field where you can enter a specific Task ID to narrow down the trigger to events related to that particular task. If left blank, the trigger activates for all tasks within your workspace.
Typical use cases:
- Trigger a Slack notification whenever a new task is created or assigned to your team
- Automatically log task completions to a Google Sheet for reporting and analytics
- Send an email alert when high-priority tasks are updated or marked as overdue
- Sync task changes to your CRM to keep client project records up to date
When to use it: Choose this trigger when your automation needs to react to task-level events. It's ideal for task assignment notifications, progress tracking workflows, and cross-platform task synchronization.
02 Trigger 02Flow Trigger (Project)
The Flow Trigger for projects monitors project-level changes in your Flow workspace. Use this trigger when you need to automate responses to broader project activities rather than individual task updates.
Configuration parameters:
- Credential to connect with: A dropdown to select the Flow account credential used for authentication. This is required for the trigger to connect.
- Resource: A dropdown used to specify the type of resource the trigger will listen to. Set this to "Project" to monitor project-related events.
- Project ID: A text input field that accepts the identifier for the specific project to monitor. This field supports dynamic expressions, allowing you to pass project IDs from previous workflow nodes.
Typical use cases:
- Alert stakeholders when a new project is created or its status changes
- Automatically generate project summary reports when milestones are reached
- Sync project data to external databases or business intelligence tools
- Create onboarding checklists in other apps when a new client project starts
When to use it: This trigger is perfect for high-level project management automations. Use it for executive dashboards, client communication workflows, or any scenario where project-wide changes need to trigger downstream actions.
Flow actions available in n8n
01 Action 01Create a task
The "Create a task" action allows you to programmatically generate new tasks in your Flow workspace from any source—form submissions, CRM events, emails, or other applications connected to n8n.
Key parameters:
- Credential to connect with: Dropdown to select your Flow account credential. Required for authentication.
- Resource: Set to "Task" to indicate this action operates on task resources.
- Operation: Set to "Create" to generate a new task.
- Workspace ID: Text input field for the identifier of the workspace where the task will be created. Required to specify the context.
- Name: Text input for the task title or name. Essential to identify the task in your workspace.
- Additional Fields: Expandable section to add optional properties like due dates, assignees, priority levels, or custom fields.
Use cases:
- Automatically create tasks from website form submissions or support tickets
- Generate follow-up tasks when deals move to specific stages in your CRM
- Create recurring tasks based on calendar events or scheduled triggers
02 Action 02Get a task
The "Get a task" action retrieves detailed information about a specific task from Flow. This is essential for workflows that need to check task status, pull task data for reports, or make decisions based on task properties.
Key parameters:
- Credential to connect with: Dropdown for selecting Flow authentication credentials. Required.
- Resource: Pre-set to "Task" to target task resources.
- Operation: Set to "Get" to retrieve a single task's data.
- Task ID: Text input field for the unique identifier of the task you want to retrieve. Required to target the specific task.
- Filters: Optional section to add criteria that further refine the task retrieval.
Use cases:
- Check task status before triggering conditional workflow branches
- Pull task details to include in automated email notifications or Slack messages
- Retrieve task data for synchronization with external project management tools like ClickUp or Asana
03 Action 03Get many tasks
The "Get many tasks" action fetches multiple task records from Flow at once. It's perfect for building reports, dashboards, or batch processing workflows that need to work with task collections.
Key parameters:
- Credential to connect with: Dropdown for Flow account credential selection. Required.
- Resource: Set to "Task" to operate on task entities.
- Operation: Set to "Get Many" to fetch multiple task items.
- Return All: Toggle switch that, when enabled, fetches all available task records without limit. Disabled by default.
- Limit: Number input field (active when "Return All" is off) to specify the maximum number of tasks to return. Default is 50.
- Filters: Section to add criteria for narrowing down returned tasks by status, assignee, due date, etc.
Use cases:
- Generate weekly or monthly task reports exported to Google Sheets or Excel
- Build dashboards that display all open tasks across multiple projects
- Identify overdue tasks and trigger reminder notifications for each one
04 Action 04Update a task
The "Update a task" action modifies existing tasks in your Flow workspace. Use it to change task status, update due dates, reassign tasks, or modify any task property based on external events.
Key parameters:
- Credential to connect with: Dropdown for selecting authentication credentials. Required.
- Resource: Set to "Task" to target task resources.
- Operation: Set to "Update" to modify an existing task.
- Workspace ID: Text input for the workspace identifier containing the task. Required. Supports fixed values or expressions.
- Task ID: Text input for the specific task to update. Required. Accepts fixed values or expressions.
- Update Fields: Expandable section where you specify which task properties to modify and their new values. Click "Add Update Field" to select attributes.
Use cases:
- Automatically mark tasks as complete when related CRM activities are finished
- Update task priority based on incoming support ticket urgency
- Reassign tasks when team member availability changes in your HR system
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Frequently asked questions
Is the Flow n8n integration free to use?
Yes, the Flow integration itself is completely free within n8n. Since n8n is open-source, you can self-host it at no cost and use all native integrations including Flow without additional fees. If you use n8n Cloud, the integration is included in all plans. However, you'll need an active Flow account with API access, which depends on your Flow subscription tier. Check your Flow plan details to ensure API access is included.What data can I sync between Flow and n8n?
The Flow n8n integration allows you to sync task-related data including task names, IDs, workspace information, and any properties available through Flow's API. With triggers, you can capture task and project events in real-time. With actions, you can create new tasks with custom fields, retrieve single or multiple tasks with their full details, and update existing task properties. For more complex data synchronization, you can combine Flow nodes with n8n's data transformation nodes to map fields between Flow and other connected applications. You can also store task data in databases like Airtable or Notion.How long does it take to set up the Flow n8n integration?
Most users complete the initial setup in under 10 minutes. The credential configuration is straightforward—you'll need your Flow API credentials which you can find in your Flow account settings. Once credentials are saved and tested, building your first workflow takes just a few more minutes. Drag in a Flow trigger or action node, select your credential, configure the parameters, and connect it to other nodes. For complex multi-step automations, allow 30-60 minutes to design, test, and refine your workflow logic. Explore our workflow creation services if you need expert assistance.
