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Agency · Apollo.ioFree audit

APOLLO.IO AGENCY: GENERATE LEADS THAT ACTUALLY CONVERT

Hack'celeration is an Apollo.io agency that helps you turn cold outreach into real business opportunities. We don't just set up your account and leave you hanging. We build complete prospecting systems that actually work.

We configure your sequences (email + LinkedIn), set up enrichment workflows, connect Apollo to your CRM, and optimize deliverability so your emails land in the inbox. We handle everything: lead database setup, intent data configuration, A/B testing, and analytics.

We work with B2B sales teams, SaaS companies scaling their outreach, agencies managing prospecting for clients, and startups that need to build pipeline fast without hiring a full sales ops team.

Our approach is simple: we get your Apollo setup done right the first time, train your team, and make sure you can run it yourself. No fluff, no endless consulting. Just a system that generates qualified leads.

Free 60min audit →See our approach →
Apollo.io Agency — workflow & automation.
Hack'celeration Agency

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Why partner
with a Apollo.io agency?

Because an Apollo.io agency can transform a messy prospecting process into a lead generation machine that runs on autopilot.

Apollo is powerful, but it's also complex. Most teams set it up halfway, run into deliverability issues, or never figure out how to use intent data and enrichment properly. They end up sending emails that land in spam or targeting the wrong people.

Here's what we bring you:

Optimized sequences → We build multi-channel sequences (email + LinkedIn) with proper timing, personalization variables, and A/B testing to maximize reply rates.

Clean lead targeting → We configure advanced filters, saved searches, and buying signals so you only reach prospects who actually match your ICP.

Bulletproof deliverability → We set up your sending infrastructure (domain warmup, email verification, bounce handling) so your emails actually arrive.

CRM integration that works → We connect Apollo to HubSpot, Salesforce, or Pipedrive via native sync or API, so your data flows automatically.

Analytics you can act on → We configure dashboards to track open rates, reply rates, and conversion by sequence, so you know what's working.

Whether you're starting from scratch with Apollo or already using it but not getting results, we help you build a prospecting system that scales.

Our approach

Our methodology
for Apollo.io Agency.

STEP 1: AUDIT YOUR CURRENT SETUP

We start by understanding your sales process and auditing what you have in place.

We review your current Apollo configuration: sequences, filters, deliverability metrics, and CRM integration.

We analyze your ICP and identify gaps in your targeting (are you reaching the right people? using intent data? leveraging buying signals?).

We check your sending reputation and email infrastructure to spot deliverability issues before they tank your campaigns.

At the end of this step, you have a clear picture of what’s working, what’s broken, and what we need to fix.

STEP 2: BUILD YOUR LEAD TARGETING SYSTEM

We configure Apollo to find the exact prospects you should be targeting.

We set up advanced filters based on your ICP: industry, company size, job titles, technologies used, and hiring signals.

We create saved searches that update automatically so you always have fresh leads matching your criteria.

We configure intent data and buying signals to prioritize prospects who are actively looking for solutions like yours.

We set up enrichment workflows to automatically fill in missing data (emails, phone numbers, LinkedIn profiles) using tools like Dropcontact or Hunter.

At the end of this step, you have a lead database that actually matches your target market.

STEP 3: CREATE YOUR OUTREACH SEQUENCES

We build sequences that get replies, not spam complaints.

We design multi-touch sequences combining email and LinkedIn touchpoints with proper spacing.

We write email templates with personalization variables that don’t feel robotic (we use Apollo’s dynamic fields properly).

We set up A/B testing on subject lines and copy so you can continuously improve.

We configure automatic task creation for manual touchpoints that need a human touch.

At the end of this step, you have sequences ready to launch with clear messaging and proper automation.

STEP 4: FIX YOUR DELIVERABILITY

We make sure your emails actually land in the inbox.

We set up proper email verification to clean your lists before sending (no more bounces killing your reputation).

We configure sending limits and warmup schedules so you don’t trigger spam filters.

We connect your sending domains and verify authentication is properly configured.

We set up bounce and reply handling so your account stays healthy.

At the end of this step, you have a sending infrastructure that protects your domain reputation.

STEP 5: CONNECT YOUR CRM

We integrate Apollo with your existing tools so data flows automatically.

We set up native CRM sync with HubSpot, Salesforce, or Pipedrive (or connect via API for other tools).

We configure field mapping so Apollo data lands in the right places in your CRM.

We set up automation triggers: when a prospect replies, books a meeting, or hits a certain engagement score, your CRM updates automatically.

We connect Apollo to Make or n8n if you need custom workflows (Slack notifications, spreadsheet exports, etc.).

At the end of this step, your sales stack talks to each other without manual data entry.

STEP 6: TRAINING AND HANDOFF

We train your team and hand over a system they can run themselves.

We walk through every sequence, filter, and integration we built so your team knows how it works.

We create documentation covering daily operations, troubleshooting, and how to create new sequences.

We set up analytics dashboards so you can track performance and spot issues early.

We stay available for questions during the first weeks post-launch.

At the end of this step, your team owns a prospecting system they understand and can optimize.

Frequently asked questions

01How much does it cost to work with your Apollo.io agency?+
We start from $1,500 for an audit and optimization of your existing setup. A complete Apollo configuration (targeting, sequences, CRM integration, training) typically runs $3,000-$8,000 depending on complexity. We give you a clear quote after understanding your needs and current situation.
02How long until my Apollo setup is ready?+
For a simple optimization of an existing account: 1-2 weeks. For a complete setup from scratch with CRM integration and multiple sequences: 3-4 weeks. We give you a precise timeline after the audit, and we can move faster if you need it.
03Do you offer support after the setup is done?+
Yes. We train your team on everything we built, provide documentation, and stay available for questions. We also offer ongoing support packages if you want us to manage sequences, monitor deliverability, or build new campaigns over time.
04Apollo.io vs Outreach vs Salesloft: when should I choose Apollo?+
Apollo is the best choice if you need an all-in-one platform with built-in lead database, enrichment, and sequences. Outreach and Salesloft are pure engagement platforms—they don't have a contact database, so you need to source leads elsewhere. Apollo also costs significantly less. If you already have clean lead data from another source, Outreach or Salesloft might make sense. But for most teams starting outbound, Apollo gives you everything in one place.
05Can you integrate Apollo.io with HubSpot or Salesforce?+
Definitely. Apollo has native integrations with both HubSpot and Salesforce. We configure bi-directional sync so contacts, activities, and engagement data flow automatically. We also set up field mapping, duplicate handling, and automation triggers. If you need custom logic (like creating tasks in your CRM when someone opens an email 3+ times), we can build that with Make or n8n connected to Apollo's API.
06My emails are landing in spam. Can you fix that?+
Yes, that's one of the main reasons people hire us. We audit your sending reputation, verify your email authentication (SPF, DKIM, DMARC on your sending domains), clean your lists with Apollo's email verification, adjust your sending volumes, and rewrite sequences that trigger spam filters. Most deliverability issues come from sending too fast, bad list hygiene, or spammy copy. We fix all three.
07Do you also write the email sequences or just set up the technical side?+
We do both. We build the technical infrastructure AND write the actual email copy. We create sequences with proper personalization using Apollo's dynamic fields, A/B test subject lines, and structure multi-touch campaigns that don't feel like spam. If you have existing copy you want to use, we'll optimize it for deliverability and engagement.
08How do I use Apollo's intent data and buying signals?+
Intent data shows you which companies are actively researching topics related to your product. Buying signals include things like job postings, funding rounds, or technology changes. We configure your filters to prioritize these signals so you reach prospects at the right moment. We also set up saved searches that automatically surface high-intent leads and trigger sequences based on signal strength.
09Can Apollo handle large-scale outreach (10k+ contacts per month)?+
Yes, but you need to set it up correctly. We configure proper sending limits across multiple mailboxes, set up domain rotation if needed, and implement warmup schedules. We also make sure your email verification runs before every send to keep bounce rates low. Apollo can scale to very high volumes, but most teams blow up their deliverability by going too fast. We help you scale without killing your sender reputation.
10Can you connect Apollo to Make or n8n for custom automations?+
Absolutely. Apollo has webhooks and an API we can connect to Make or n8n for custom workflows. Common use cases: push Apollo leads to Airtable for custom scoring, send Slack notifications when high-value prospects engage, sync data to tools Apollo doesn't natively integrate with, or trigger actions in your product when a prospect books a meeting. We build these automations as part of the setup if you need them.
Hack'celeration Agency

Let's build your growth engine.

Free · No commitment · Reply within 1h
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