Agency · Captain Data · B2B prospecting

The Captain Data agency.Clean leads in your CRM.

Captain Data extracts from LinkedIn and Sales Navigator and enriches contacts, but bought without a real pipeline it floods your CRM with duplicates and risks your accounts. We build the workflows that extract under sane rate limits, run waterfall enrichment, dedupe, and sync clean leads.

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★★★★★Verified Trustpilot reviews · AI, automation & growth agency

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What we do

A Captain Data agency builds the pipeline, not just the account.

Anyone can buy the seats. Building extraction that respects rate limits, enrichment that fills real fields, and a sync that keeps your CRM clean is a different job. Here are the four things we own.

Method · 4 stages

We build Captain Data like a data pipeline, not a one-off scrape.

Most Captain Data setups leak the same way: a subscription bought, one workflow thrown together, no dedupe, no rate-limit discipline, and a CRM filling up with duplicates nobody trusts. So we treat it like infrastructure: extraction paced under limits, waterfall enrichment tuned to your ICP, dedupe before sync, and workflows documented so your team owns them.

  • Audit · map your sources, your CRM, and where your prospecting actually leaks
  • Build · extraction and waterfall enrichment workflows, paced under rate limits
  • Sync · dedupe, map fields, and push clean leads into your CRM via the API
  • Hand over · document the workflows so your team runs and tweaks them without us
Walk me through the method
Differentiator · no badge

We run prospecting pipelines for real teams.

We don't sell a partner tier. We build extraction and enrichment pipelines on Captain Data for sales teams, so we set workflows up the way they hold up over weeks: paced under rate limits, deduped before sync, and documented for the people who inherit them. That's exactly what's missing when a setup ends at buying the subscription.

  • We build prospecting pipelines on Captain Data for real teams, so we set workflows up the way they hold up over weeks, not the way a demo suggests.
  • Compliance-aware by default: we pace extraction under rate limits and keep the data flow GDPR-aware, without ever promising a platform can't change its terms.
  • You leave autonomous: the workflows are documented and live in your account, so your team owns and tweaks them without us.
  • No badge to sell. We're judged on whether your sales team works a cleaner, enriched list after we leave, not on a partner tier.
Show me a typical pipeline
What we set up

Captain Data at the core, your prospecting stack around it.

We configure the parts that turn raw extraction into reliable, clean lead flow, then connect them to how your team already sells. Here's what a real pipeline covers.

  • Setup

    LinkedIn & Sales Navigator extraction

    We build Captain Data workflows that extract profiles, companies and search results from LinkedIn and Sales Navigator, paced under rate limits and scheduled so volume stays steady instead of spiking.

  • Setup

    Web & multi-source extraction

    Beyond LinkedIn, we set up extraction from the web sources you target (directories, job boards, company sites) into structured records, with the guardrails to keep each source stable.

  • Setup

    Waterfall enrichment

    We chain enrichment providers so a missing email or firmographic from the first source gets retried by the next, and you keep the best verified result instead of a half-empty row.

  • Setup

    Dedupe & data quality

    We dedupe across runs and against your existing CRM, normalise fields, and flag low-quality records before anything syncs, so your team works a clean list, not raw scrapes.

  • Setup

    CRM sync & integrations

    We map fields to your schema and push clean leads into HubSpot, Salesforce or Pipedrive through the API and Captain Data integrations, with logging so you can trace every record.

  • Setup

    Scheduling & guardrails

    We schedule runs, set rate limits and guardrails, and wire alerts so a pipeline that starts failing tells you, instead of quietly drying up your lead flow.

Free audit · 60 minutes

We map your prospecting leak, you leave with a plan.

Before quoting anything, we take 60 minutes to look at your sources, your enrichment providers and how leads land in your CRM. You leave with an honest read on what Captain Data fixes, what to build first, and where your rate limits and dedupe need to sit. Zero pitch, just an operator's take on your pipeline.

  • An honest read on where Captain Data helps your prospecting
  • The extraction and enrichment workflows to build first
  • The dedupe and CRM sync logic worth wiring
  • A frank take on what it won't fix

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Our approach

How we run a Captain Data build.

Five steps, in order. We don't extract before the rate limits are set, we don't sync before dedupe is wired, and your team owns the workflows at the end. Each step has a deliverable and you sign off before we move on.

  1. Step 1 · Data audit

    Map your sources, your CRM and where prospecting leaks

    We sit down with your sales and ops team and look at the real bottlenecks: lists nobody enriches, duplicates clogging the CRM, manual exports from Sales Navigator, leads that never reach a rep. We check your sources, your enrichment providers and your CRM schema. Half the value is telling you where Captain Data helps and where it doesn't, so you don't automate a process that's broken upstream.

  2. Step 2 · Build extraction

    Extract from LinkedIn, Sales Navigator and the web, paced safely

    We build the Captain Data workflows that pull profiles, companies and search results from the sources you target. We pace them under rate limits and schedule runs so volume stays steady, because hammering a platform is how accounts get flagged. You get clean, structured lead data, and we're honest that no setup can guarantee an account stays safe if a platform tightens its terms.

  3. Step 3 · Enrich in a waterfall

    Fill the fields that make a lead worth working

    We chain enrichment providers in a waterfall so when the first source has no verified email or firmographic, the next one tries, and you keep the best result. Emails, job titles, company size, tech stack and intent signals land in a single record. A half-enriched lead wastes a rep's time, so we tune the waterfall to your ICP and keep only the data your team will actually use.

  4. Step 4 · Dedupe & sync

    Push deduped, clean leads into your CRM

    We dedupe across runs and against your existing records, map fields to your schema, and sync clean leads into HubSpot, Salesforce or Pipedrive through the API and Captain Data integrations. Logging lets you trace every record back to its source. Your CRM stays the source of truth, and your reps work an enriched, deduplicated list instead of sorting raw scrapes by hand.

  5. Step 5 · Document & hand over

    Document the workflows, then get out of the way

    We document every workflow, its schedule, its rate limits and its enrichment chain, so your team can run and tweak them without us. If you want to go deeper, our automation training covers building and maintaining Captain Data pipelines end to end. If you want us on call for what scales next (more sources, new CRM logic), we talk about that separately. The account and the pipelines are yours.

Proof · what the teams say

We're judged on the leads that close.

No partner badge to display, so we lead with what matters: feedback from the sales teams whose Captain Data pipelines we built, and whether their reps kept working a cleaner list after we left. Our Trustpilot reviews come from those teams, not from a marketing deck.

  • The workflows live in your account, documented and owned by your team
  • Extraction paced under rate limits, scheduled to avoid spikes
  • Leads deduped and enriched before they ever reach your CRM
  • Trustpilot reviews come from the teams we built it for
Talk to the team
FAQ · Captain Data agency 2026

The questions we get asked on repeat.

  • What does a Captain Data agency actually do?
    A Captain Data agency builds the prospecting pipelines that turn the platform into clean, usable leads, instead of leaving you with a subscription nobody configured. We design the extraction workflows for LinkedIn, Sales Navigator and the web sources you target, chain enrichment providers in a waterfall, dedupe the results, and sync them into your CRM through the API. The point is your sales team working an enriched, deduplicated list, not a pile of raw scrapes you have to clean by hand.
  • How much does a Captain Data setup cost?
    It depends on scope: a single extraction-and-enrichment workflow is nothing like building several pipelines across multiple sources, wiring waterfall enrichment, and syncing into your CRM with dedupe logic. We don't throw out a flat package. We start with a free 60-minute audit to find where Captain Data actually helps your prospecting, then quote a fixed scope. The Captain Data subscription itself you pay them directly; we set up the workflows and credits so usage stays predictable.
  • Is extracting from LinkedIn with Captain Data safe and compliant?
    It can be done carefully, and that's a big part of the job, but no one can guarantee an account stays safe. LinkedIn sets limits and can change its terms. We pace extraction under sane rate limits, schedule runs so volume stays steady instead of spiking, and keep the data flow GDPR-aware. We'll also tell you honestly when a use case would breach a platform's terms and we won't build it. Compliance is a discipline we apply, not a promise we can make on a platform's behalf.
  • What is waterfall enrichment and do we need it?
    Waterfall enrichment chains several data providers so when the first one has no verified email or firmographic for a contact, the next provider tries, and you keep the best result. One provider alone typically misses a large share of your list. On Captain Data we build the waterfall to your ICP, enriching emails, job titles, company size, tech stack and intent signals into a single record. If your list is small and one provider already covers it, you may not need it, and we'll say so.
  • Can you sync Captain Data leads into HubSpot, Salesforce or Pipedrive?
    Yes, that's where the pipeline earns its place. We dedupe extracted and enriched leads, map fields to your CRM schema, and push clean records into HubSpot, Salesforce or Pipedrive through the API and Captain Data integrations. We add logging so you can trace each record back to its source and run. The goal is your CRM staying the source of truth with deduplicated, enriched leads, not a dumping ground filling up with duplicates from every scrape.
  • How do you keep our prospecting compliant and our data clean?
    We pace extraction under rate limits, schedule runs to avoid spikes, and keep the data flow GDPR-aware: structured records, scoped access, and only the fields your team will use. We dedupe across runs and against your CRM, normalise fields and flag low-quality records before they sync. We won't build use cases that breach a platform's terms. None of this is a guarantee an account stays safe, it's the discipline that makes a pipeline hold up over weeks.
  • When is Captain Data not the right fit for us?
    We'll tell you straight. If you need real-time enrichment at very large scale (millions of records refreshed continuously), a batch-oriented workflow tool isn't the cleanest fit and a dedicated data API may serve you better. If your use case would breach a platform's terms, like extraction far beyond LinkedIn's limits, we won't build it. And if your CRM hygiene is the real problem, automating extraction on top just scales the mess. We audit first so you don't pay to automate the wrong thing.
  • Do you train our team or just build the pipelines?
    Both, and the handover is where ownership is won or lost. A pipeline nobody understands gets abandoned the first time a source changes. We document every workflow, its schedule, its rate limits and its enrichment chain, and walk your ops team through running and tweaking them. If you want to go deeper, our automation training covers building and maintaining Captain Data pipelines end to end, so your team can add a source or a CRM rule without waiting on us.
Build your Captain Data pipeline

Stop flooding your CRM. Build the pipeline right.

A 60-minute audit, your prospecting leak mapped, a build plan with rate limits, waterfall enrichment and dedupe baked in. If your team can run it in-house after handover, we'll give you the playbook. If we're the right fit, we handle it.

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